Duties of Clerical Staff

Duties of Clerical Staff:

Schedule 'I' RULE 22 (1) MEPS

4.(1)Duties pertaining to financial matters-

(a) to maintain accounts of school transactions

(b) to maintain accounts of collection of term fees

(c) to maintain accounts of Development Fund.

(d) to maintain separate accounts of collection and transactions of Higher Education Wing

(e) to collect fees,to take entries in register, to issue receipts and to maintain its accounts.

(f) to deposit amounts in Bank,to withdraw amounts from Bank and to make necessary payment of Bills  

(g) to prepare Budget estimates and to execute them

(h) to maintain dead- stock register

(i) to maintain inventory of materials of science laboratory

(j) to prepare pay bills ,supplementary bills and to submit them to the authority concerned

(k) to attend to work in connection with Income tax,C.D.S.C.T.D, tRANSACTION

(l) to credit amounts collected in connection with Professional tax

(m) to get accounts audited

(n) to submit statements of accounts to the department

(o) to make preparation for getting accounts inspected and to get them inspected.

(p) to deposit fees in the Bank

(q) to pay subscription of magazines

(r) to carry out items of work so far as the senior auditor is concerned

(s) to look after matters pertaining to non salary grants

(t) to make purchases of materials required by the school on receipt of instructions to that effect from the supervisors

(u) to do work connected with fixation of pay of all members.

(2) Duties in regard to teaching staff:

(a) to furnish information regarding teaching staf to the Department

(b) to maintain their service books,leave accounts

(c) to prepare their pay bills and obtain their signatures counter signatures

(d) to make entries in service book from time to time and obtain their signatures against the entries

(e) to maintain accounts of their Provident Fund

(f) to submit their applications for grant of advance /loan from provident fund

(g) to prepare their pension papers

(h) to draft their appointment letters

(i) to prepare their relieving memos

(j) to prepare their annual income certificates

(k) to make payment of amounts deducted from their pay on account of Income tax Professional tax C.T.D.,L I C ...etc

(l) to do work connected with fixation of their pay

(m) to maintain files in respect of service matters of teachers.

(3) Other duties in regard to office-

(a) to draft correspondence to be made with Government,the S.S.C. Board, the Management and other Bodies

(b) to maintain inward and outward registers

(c) to carry out instructions issued by Government and the SSC Board from time to time and bring them to notice of teaching and non-teaching staff,parents and pupils in the school ,wherever necessary

(d) to prepare draft letters,pay bills and statements and to do typing work

(e) to furnish requisite information to the parents /guardians

(f) to prepare muster rolls,and to do work in connection with claims on items of non salary grant

(g) to maintain subject wise select files,records,tuition fees and school general registers

(h) to get the forms of letters ,statements etc required in connection with school work,cyclostyled

(i) to attend to the work pertaining to school examinations and examinations conducted by Government and the SSC Board examinations in Hindi,English,drawing

(j) to assist the HEAD in verification of catalogs.

(k)to perform such other official  duties as may be assigned to him

(l) undergo and successfully complete orientation courses and Departmental examinations organised by the Department.

(4) Duties in regard to students -

(a) General duties-

(i) to prepare school leaving certificates and other certificates and to attend to work in connection with true copies

(ii) to furnish information relating to State transport ot Railway concessions and other concessions

(iii) to check the forms received and certificates received

(iv) to make correspondence in connection with sports, competitions and other various activities such as dramas etc

(v) to perform such other duties as may assigned to him.

(b) Duties relating to concessions in fees/scholarships to students

(i) to distribute forms relating to concessions in fees ,to collect forms and check them,to submit the forms in a proper proforma and the  acquittance  from ZilaParishad ,wherever necessary.Thereafter prepare and submit bills and distribute the amounts of bills under proforma and ac quittance

(ii) to write to the students whose attendance is less than the minimum required.