ANNEXURE (53) [Vide Rule 67.6] Change in the entries in date of birth of teachers in non-government Secondary schools- SS CODE

 

ANNEXURE (53)

[Vide Rule 67.6]

Change in the entries in date of birth of teachers in non 

government Secondary schools

 

It has been brought to the notice of this office that in certain cases, the entries in respect of date of birth of teachers in school record are incorrect and particularly in view of pension scheme, the teachers are eager to get the wrong entries in respect of date of birth in schools records duly corrected. The matter was referred to government for consideration. Government have now directed that the wrong entries of birth date of teachers in non-government secondary schools should not be changed unless the provision of rule 171 (copy enclosed) of the Bombay civil services rules are satisfied and unless the permission is granted by the regional deputy director of education concerned. You are granted by the regional deputy director of education concerned. You are accordingly requested to bring the above requirements to the notice of all teachers in yours school for their information and guidance. They should also be informed that with a view to regularize the position the teachers already in service and in whose case the wrong entries of birth dates in records need to be corrected, they should apply to the regional deputy directors of education through proper channel after fulfilling the requirements of rule 171 of the B.C.S. Rs. And get the permission to correct wrong entries within a period of two years from the date of issue of this circular and the teachers newly appointed thereafter will have to get wrong entries of birth dates duly corrected, if necessary, within a period of 2 years from the date of their appointment.

(D.E’s circular No. AMS. 1570/1/27124/C, dated 4^th April 1972).

 

“An extract of Rule 171 of the B.C.S. Rs”

 

171. In the service book every step in a government servant’s official life, including temporary and officiating promotions of all kinds, increments and transfer, and leave of absence taken, should be regularly and concurrently recorded, each entry being duly verified with reference to departmental orders, pay bills and leave statements and attested by the head of the officer. If the government servant is himself the head of an office the attestation should be made by his immediate superior. Officiating and temporary service and leave taken prior to first substantive appointment to a permanent post should also be recorded in the service book and duly attested after verification. The date of birth should be verified with reference to documentary evidence and a certificate recorded to that effect stating the nature of the documentary relied on. In the case of a government servant, the yeart of whose birth is known but not the date, the 1^st July should be treated as the date of birth. When both the year and the month should be treated as the date of birth. When both the year and the month of birth are known, but not the exact, the 16^th of the month should be treated as the date of birth. In the case of a government servant who is only able to state his approximate age, and who appears to the attesting authority to be of that age, the date of birth be assumed to be the corresponding date after deducting the number of years representing his age from his date of appointment. When the date, month and year of birth of a government servant not known and he is unable to state his approximate age, the age by appearance as stated in medical certificate of fitness, in the form prescribed in Rule 11, should be taken as correct, he being assumed to have completed that age on the date the certificate is given, and his date of birth reduced accordingly. When once an entry of age or the date of birth has been made in a service book, no alteration in the entry should be allowed, unless it is known, that the entry was due to want of care on the part of some person other than the individual in question or is an obvious clerical error. Officers of a rank not lower than the principal district officer in the department concerned may correct errors in the service book which are obviously clerical. Cases in which the correctness of the original entry is questioned on other grounds should be referred to a competent authority.

 

Finger prints of the government servant should be recorded in the column headed “Personal marks of identification” in the service book itself. The impressions should not be taken on separate slips of paper and pasted to the service book.

 

Exception. – When a military employees is transferred to a civil department and assumes a civilian status or when a military employee discharged from the army without earning a pension is employed in a civil department in which his military service counts towards the date of birth to be entered in his service book or roll shall be either that entered by the military authorities in his form of attestation when he first joined the army or, if at the time of attestation he stated only his approximate age, the date arrived at by deducting the number of years representing his age from his date of appointment.

 

Note 1. - The latest discharge certificate printed as Appendix-VIII (A) issued to military employees on release of discharge does not provide for the age on the date of attestation or enrolment. It does, however, provide inter alia for (i) age at the time of completion of the certificate; and (ii) date of enrolment. In such cases the age at the time of enrolment attestation should be worked out as indicated below:

 

(a) Calculate the difference between (i) the date of commanding officer’s signature (vide space provided below serial No. 8 in the certificate) and (ii) the date of enrolment.

(b) Deduct the period calculated as per (a) above from the age at the time of completion certificate. (The date of commanding officer’s signature is the same as the date of completion of the certificate vide serial no. 2 in the certificate).

 

“Once the age at the time of enrolment is calculated the date of birth should be calculated as per the exception above.”

 

Note 2. - Cases in which the date of birth has been deducted by any other method from the age at appointment or attestation, or cases in which government have passed specific orders except a particular date of birth, need not be re-opened.