ANNEXURE (56) [Vide Rule 88.2 (a)] Scheme for payment of salaries and allowances to the teaching and non-teaching staff of aided non-government secondary schools through co-operative banks.- SS CODE
ANNEXURE
(56)
[Vide
Rule 88.2 (a)]
Scheme
for payment of salaries and allowances to the teaching and non-teaching staff
of aided non-government secondary schools through co-operative banks.
The question of
evolving a procedure of regular monthly payment of salaries to the teaching and
non-teaching staff working in aided non-government private secondary schools
(including those managed by the local bodies) was under considerations of
government for sometimes past. A pilot scheme was introduced in 5 districts of
the state fort this purpose during the year 1971-72 (vide government
resolution, education, sports and social welfare department No. SN. 1867-G,
dated 6th April 1971). The working of this scheme in these 5
districts was reviewed by government and it has now been decided that the
procedure with some modifications should be extended to all aided
non-government secondary schools in the state, managed by private managements
and local bodies excluding secondary schools managed by Bombay municipal
corporation and ex-government secondary schools under zilla parishads, a
comprehensive scheme is accordingly approved by government with a view to
mitigating the grievances of teaching and non-teaching staff working in
non-government aided secondary schools in regard to delayed or irregular
payments. It is also intended to help the managements by releasing alary grants
every month in advance (instead of in four quarterly instalments) so as to
ensure that teaching and non-teaching staff get their pay and allowances every
month regularly.
2. Under the
revised procedure of payment of salary grants the managements of all aided
non-government secondary schools, higher secondary school, technical schools
and night schools will be eligible to receive maintenance grant as per rules in
force from time to time subject to the availability of funds. Salary and
non-alary grants will be paid as mentioned below: -
(a)
Advance
salary grants in 12 monthly instalments equal to the monthly expenditure on
salaries and allowances of the approval staff minus 1/12 of the recoverable
tuition fee of the preceding year or the actual tuition fee credited in the
co-operative bank up to 14th instant of that month, whichever is
less.
(b)
Non-salary
grants (Building rent, expenditure on contingencies on admissible items etc.,
in two instalments (in June and December) in a financial year on the basis of
expenditure incurred in the previous financial year and approved for purpose of
grant by the competent authority.
3. (a) Opening of
the joint account in the name of the management. - The head master of the
secondary school should open a joint account in the nearest co-operative bank
in the district for this purpose from the list of rural body, as the case may
be. The account should be opened in the name of the management of the
particular institution or the concerned local body, as the case may be, which
means that there will be as many accounts in the name of the management or the
local body as the number secondary school managed by them, the accounts will be
opened and operated under the joint signature of the head master and the
education officer of the zilla parishads/ educational inspector, greater Bombay.
As there will be no withdrawals from this joint account, cheque books will not
be issued by the co-operative banks, while opening the account the name of the
management or the local body and the name if the school should be clearly
mentioned so that the accounts of two or more secondary schools run by the same
management t or the local body, are not mixed in operation.
(b) Opening of
accounts by staff employed in the aided non-government secondary school. – The
employees of the institution will simultaneously open account in the same bank.
Every employee in clear or short-term vacancy should also open an account in
the same bank immediately on his appointment in the school. This account will
be operated by the employee himself and will be used under this scheme for the
purpose of crediting the salaries and allowances to be received by him from
time to time.
4. (a) With a
view of release of salary grant every month, education officers of all zilla
parishads/ educational inspector greater Bombay, are required to maintain a
schedule of approved staff in respect of each school (teaching and
non-teaching) appointed in accordance with the staffing pattern prescribed and
the norms laid down in this behalf by the state government from time to time.
The salary grant bills should be prepared and submitted in triplicate by the
head mater in the prescribed proforma to the education officer of zilla
parishad concerned/ educational inspector, greater Bombay officer as the case
may be, by 15th of each calendar month. He should obtain and attach
to the bill credit balance certificate of fees indicating the amount of greed
credited up to 14th of the month. Such certificates would be issued
by the co-operative banks to head masters.
The details in
aforesaid in proforma should be scrutinized with reference to the schedule to
staff approved by the competent authority and maintained by the school and also
the admissibility of pay and allowances in accordance with the orders issued by
government from time to time. Further deductions on account of absence, leave,
provident fund etc., should also be checked and the bills should be passed for
payment by education officer/ educational inspector subject to the availability
of funds, by 20th of every calendar month. two copies of the
detailed pay bill showing the amounts passed against the name of every teacher,
and the deductions made, if any, with necessary endorsement should be sent to
the district co-operative bank along with a cheque. The third copy of the
detailed bill should be retained by the education officer/ educational
inspector, as the case may be, for record. The education officer, zilla
parishad/ educational inspector, greater Bombay, as the case may be, will
prepare a consolidated grant-in-aid bill in the prescribed proforma for a group
of convenient number of secondary school, duly scrutinized and submit it to the
district treasury/ pay and accounts office, Bombay, for encashment. After the
bill is passed by the district treasury/ pay and accounts officer, Bombay, the
educational officer/ educational inspector, greater Bombay, as the case may be,
should collect the cheque that would be issued in favor of the district
co-operative bank and hand it over to the district co-operative bank, along
with the statement of schools concerned in whose favor the cheque is issued and
the two copies of the detailed bills in respect of each of the schools after
obtaining receipt (in duplicate) therefor in the prescribed proforma. In respect of district treasuries, which do
not issue cheques, the district treasury officers will endorse the consolidated
grant-in-aid bill for payment. Such bills should be collected by the education
officer and presented on the counters of the state bank of India or any other
bank should issue two separate cheques, one for salary grants in favor of the
district co-operative bank and the other representing the provident fund
deductions in favor of education officer.
The education
officer/ educational inspector, greater Bombay should ensure that the cheques
are handed over to the district co-operative bank on or after 28th
of every month.
(b) The district
co-operative bank on receipt of the cheque should make necessary arrangements
to transfer the amount to the concerned branches with the names of the schools
and the account Nos. to which the amounts are to be credited. The branch
offices of the districts co-operative bank should credit the amount to the
concerned accounts of the schools and then transfer salary credits to the
individual accounts of school staff on or before the 7th of each
month and intimate accordingly to the head of the secondary school by
endorsement on the copy of salary grant bill that should be returned to the
school. The banks should communicate the credits afforded to the education
officer of zilla parishad/ educational inspector, greater Bombay and the
district co-operative bank. The schools after getting this intimation from the
branch of the district co-operative bank will consider the payment as having
been made to the concerned employees and will immediately obtain their
signature on the revenue stamp affixed on the copy of the salary grant bill
returned by the co-operative bank along with the certificate of encashment.
This will complete the procedure from the stage of preparations of bills to the
stage of payment to the concerned employees.
(c) The head
masters of the secondary schools should submit the acquittance for grant-in-aid
(in duplicate) in the prescribed proforma on receipt of the detailed bill after
credit of salaries to concerned accounts of the staff from the co-operative
bank to the education officer/ educational inspector, greater Bombay, as the
case may be, with the salary bill of the subsequent month.
(d) With regard
to the non-salary bills, the existing procedure will continue with the only
difference that the bills will be preferred only twice in a year viz., in June
and December (instead of in 4 quarters as at present). The proforma to be used
for this purpose and the procedure of submission of bill as followed at
present, will continue to be followed henceforth. The education officer of
zilla parishad/ educational inspector, greater Bombay, as the case may be, will
scrutinizes these bills with reference to the admissibility of the items and
the availability of funds and then pass them for payment.
(e) Each
education officer/ educational inspector should maintain school-wise register
for grants paid to aided non-government secondary schools in the prescribed
proforma.
5. According to
the grant-in-aid formula, the tuition fees recoverable on account of fee-paying
students pertaining to the previous year are to be deducted while paying
grant-in-aid for the current year. Secondary schools should, therefore, credit
up to the 14th of every month an amount equal to 1/12th
of the total amount of tuition fees so credited is less than 1/12th
of the total amount of fees recoverable during the preceding year, the monthly
salary grant would be paid in excess to meet the salary claim preferred for
that month; but it should be ensured that the short amount of fee so credited
is deducted from the non-salary grants payable to the school in June and
December every year.
6. * *
* * *
7. In exercise
of the powers conferred on it by clause (a) of sub-section (2) of section 261
of the Maharashtra Zilla Parishads and Panchayat Samities Act, 1961, government
is pleased to requisition the service of education officers of zilla parishads
for implementing the scheme of payment of salaries and allowances to the teaching
and non-teaching staff of aided non-government secondary schools through
co-operative banks.
8. Sanction is
accorded to the payment of managerial charges at 1/5th per cent to
the co-operative banks to whom the work is entrusted.
(G.R. Education
Department, No. SSN. 1867/76142/G, dated 29th May, 1973).
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