ANNEXURE (66) [Vide Rule 75.6 (iii)] Terms and conditions of encashment of surrendered leave- SS CODE

 

ANNEXURE (66)

[Vide Rule 75.6 (iii)]

Terms and conditions of encashment of surrendered leave

 

The terms and conditions, on which the non-teaching staff in aided non-government secondary school, junior colleges of education and junior college (Higher secondary) units attached to secondary schools should be granted the concession of encashment of surrendered leave, shall be as follows:

 

(i) The employee who takes earned leave for a period of not less than thirty days, should be allowed to surrender the balance of the earned leave (or any portion thereof) to his credit on the date of commencement of leave, at his option, subject to maximum of thirty days and he should be granted leave salary, dearness allowances and C.L.A. as admissible under the rules for the period of the leave surrendered.

 

(ii) The authorities who are empowered to sanction earned leave will be competent to accept surrender of earned leave. Application for surrender of earned leave should be made along with the application for grant of leave.

 

(iii) The number of days of earned leave surrendered under these orders should be reckoned as surrendered on the date of commencement of actual leave taken and deduction from the leave account of the employee on that date.

 

(iv) The total of the earned leave actually availed of and the earned leave surrendered should not exceed the maximum leave admissible to the employee at any one time.

 

(v) In the cases of the employees who are on the verge of retirement, the period of leave surrendered should not exceed the period of leave surrendered should not exceed the period of duty between the date of expiry of earned leave actually availed of and of and the date of compulsory retirement.

 

(vi)  The leave salary and allowances admissible for the leave should be at the rate of leave salary and allowances admissible at the commencement of earned leave. For this purpose, a month should be reckoned as 30 days, irrespective of the month in which the leave is availed of.

 

(vii) The amount of leave salary and allowances for the surrendered leave may be paid in advance but not earlier than six days before the commencement of leave. The leave sanctioning authority should insert a clause in the sanctioning order itself to the effect that in case the leave had to be cancelled by the competent authority before the date from which the employee was to proceed on leave, the amount of leave salary and allowances for the surrendered leave will have to be refunded forthwith by the employee in one installment or adjusted in full in the first monthly pay/leave salary bill of the employee. The leave salary for the period o surrendered leave is not liable to deductions on account of provident fund subscriptions, house-rent and re-payment of any advances, etc. and repayment of any dues to co-operative societies, etc.

 

(viii) The concession should be admissible to the employees who are on foreign service or on deputation.

 

(ix) The benefit of surrender of earned leave should not be allowed in cases of leave preparatory to retirement.

 

(x) An employee who is permitted to surrender his leave should not ordinarily be permitted to rejoin duty before the expiry of the thirty of days leave sanctioned to him.

 

(xi) In case of compulsory recall to duty, an employee should be allowed to enjoy the balance of his earned leave before expiry of the period of six months from the date on which he proceeded on earned leave or before he again proceeds on earned leave with the benefit of surrender of earned leave, whichever is earlier. It is obligatory for the leave sanctioning authorities to grant leave to such an employee during the prescribed period if he applied for it. If, however, an employee concerned himself does not ask for being allowed to enjoy the balance of the earned leave, the balance of the earned leave would lapse and the said period would be debited to his leave account as if he had enjoyed it.

 

(xii) In order to guard against omission to post a debit in the leave account in respect of the leave surrendered, in the case of employees, details of the surrendered leave should be noted in their service books and in their leave accounts when the salary is drawn. A certificate to the effect that the necessary entries have been made in the service book and the leave account should be furnished by the school in the bill in which the leave salary for the surrendered leave is drawn.

 

(xiii) The maximum earned leave that could be surrendered should be limited to 30 days in a financial year, on the date of commencement of earned leave for a period of not less than 30 days.

 

(xiv) The benefit of surrender of earned leave shall not be allowed more than once in any financial year.

 

(xv) On return from leave, the employee should serve the school or college for a period of not less than the period of earned leave surrendered.