APPENDIX SIX RULES NAD PROCEDURE FOR CHANGES IN NAMES, SURNAMES, CASTE/SUB-CASTE AND DATES OF BIRTH OF PUPILS READING IN SCHOOLS [Vide Rule 26.4]
APPENDIX SIX
RULES NAD PROCEDURE FOR CHANGES IN NAMES, SURNAMES, CASTE/SUB-CASTE AND DATES OF BIRTH OF PUPILS READING IN SCHOOLS
[Vide Rule 26.4]
With
a view to securing uniformity in the procedure followed in dealing with
applications received by the department in connection with the changes in
entries in the record of schools such as names, surnames, caste/sub-caste, date
of birth, etc/., the following instructions are issued:
(1)
No change in the entries once made in the school register shall be made without
obtaining the previous written sanction of the education officer concerned or
any other officer of his rank in-charge of inspection of the school where the
pupil concerned is studying. When such a sanction is obtained, the head of the
school shall change in the remarks column or at an appropriate place the NO.
And date of the letter of the education officer or such other officer who has
sanctioned such change.
(2)
An application for a change in the entries in the school register shall be
submitted by the parent or guardian f the pupil, if the pupil is minor or by
the pupil himself, if he is major, in the form prescribed for the purpose
through the head of the school where the pupil is studying, to the education
officer or any other officer of his rank in-charge of the inspection of the
schools where the pupil concerned is studying.
(3)
No change in the date of birth as entered in the school record shall be allowed
after the pupil has left the school. Similarly no change in the date of birth
as entered in the secondary school certificate issue by he examination board shall
be allowed except for correcting a clerical error.
In
view of this and in order to make the parent or guardian of the pupil aware of
the birth date recorde in the school registers, the school shall enter the
birth date of every pupil in the progress book or calendar which shall be
signed by the parent or guardian.
(4)
No fee shall be charged for application for change in the date of birth in
respect of pupils attending schools.
(5)
Heads of schools while forwarding the application shall satisfy that they have
verified the signature and that the application is made by the parent or
guardian or the pupil.
Change
in Date of Birth:
(6)
The application shall be submitted in Form No.1 accompanying these rules. It
should clearly explain how the wrong entry came to be made.
(7)
In support of the change suggested, documentary evidence must be produced, such
as:
(i) A
certified extract from the birth register;
(ii) A
certified copy of the vaccination certificate;
(iii) A certified copy of the Baptismal certificate
in the case of Christians;
(iv) An affidavit made before stipendiary
magistrate by he parent or guardian declaring the pupil’s correct date of
birth;
(v) Any
other documentary evidence.
(8)
No change in the date of birth shall be sanctioned unless documentary evidence
produced clearly identifies the child and the parent, and is of such nature as
to leave no doubt that a genuine mistake has been made. Reasons for sanctioning
the change must be placed on record in written by the sanctioning authority.
(Please also see Annexure 25).
Change
in the Name and Surname:
(9)
For change in names, the following documentary evidence must accompany the
application and no change should be allowed without carefully examine the
following evidence and being satisfied about it:
(a)
In case of change due to adoption, the original adoption-deed or a certificate
copy of that deed or a certificate of a stipendiary magistrate showing the name
changed as a result of adoption.
(b)
In the case of change due to marriage, a declaration by the parent or guardian
attested by two witnesses and the girl herself or a certified copy of the
certificate of registration of marriage.
(c)
In all other cases, an affidavit made before a stipendiary magistrate by the
parent or guardian.
(10)
If the change in name is sanctioned, in the case of a pupil who has passes a public
examination he/she should be required to notify the change in his/her name in
Maharashtra government gazette. It is not, however, necessary to notify the
change in name due to marriage in the Maharashtra government gazette.
(11)
The application shall be submitted in form no. 2 accompanying these rules.
Change
in Caste or Sub-caste (in respect of B.C. Pupils only):
(12)
For making changes in caste or sub-caste of backward class pupils the guardian
of the pupil shall make an application in form no. 3 accompanying these rules.
(13)
Permission may be given to change the entries in the general register of the
school in respect of “caste” or “sub-caste” of backward class pupils in the following
circumstances:
(i) Due
to wrong entries made initially;
(ii) Due
to change in religion;
(iii) If the caste previously treated as
non-backward was subsequently declared by government as backward or vice-versa;
(iv) Due to adoption;
(v) Due to inter-caste or inter-religion marriage;
(vi) Due to any other reasons.
(14)
For this purpose, the necessary certificates form the following authorities
must accompany the application for change of caste or sub-caste:
(a)
For reasons, (i), (ii) and (iii) above:
In
Greater Bombay . . . . (a)
The chief presidency magistrate
Or
the presidency magistrate
Authorized
by him; or
(b)
Justice of Peace; or
(c)
Social welfare officer, greater
Bombay,
Bombay.
In
other areas . . . . (d)
The district magistrate or
Executive
magistrates authorized
By
them; or
(e)
Honorary magistrates; or
(f)
The social welfare officer of
The
district concerned.
(b)
Due to adoption: The original adoption-deed or a certified copy of that deed or
a certificate from stipendiary magistrate showing the change name (if any) and
the caste or sub-caste changed as a result of adoption should accompany the
application for change in caste or sub-caste.
(c) Due to inter-caste or inter-religion marriage: A declaration
by the parent or guardian attested by two witnesses and the student
himself/herself or certified copy of the certificate of registration of
marriage should accompany the application for change in caste or sub-caste
along with the certificate from the concerned competent authority mentioned in
(a) above showing that the caste or sub-caste has changed as a result of the
marriage.
(d)
Due to any other reason: An affidavit made before a stipendiary magistrate by
the parent or guardian should accompany the application for change in caste or
sub-caste.
N.B.:
the term “Backward Class” means and includes the following categories:
1.
Scheduled Castes As per the
scheduled castes and scheduled
Tribes
lists modification order, 1956, as
2.
Scheduled Tribes Adopted
for Maharashtra state vide
Part
VII-A of the seventh and eighth
Schedules
of the Bombay reorganization
Act,
1960.
3.
Other backward classes, which will include:
(a)
Nav Buddha, i.e., schedules castes converted to Buddhism.
(b)
Tribal’s residing outside the specified areas of Vidarbha.
(c)
Nomadic Tribes As
per the Govt. Resolution, education&
Social
welfare deptt., No. CBC. 1361-M
(d) Vimukta Jatis dated
the 21st November 1961.
(e) Other backward classes based on caste.
(Please also see
Annexure 36).
General:
(15) An appeal against the decision of the education
officer or such other officer who has sanctioned the change shall be submitted
to the deputy director concerned within 30 days of the receipt of the education
officer’s orders rejecting the application. His decision shall be final.
FORM No. 1
Application for
change in the date of birth
1. Name of the applicant (parent/
Guardian) with place of residence . .
2. Date of application .
.
3. Name of the pupil whose date of
Birth is proposed to be changed
And standard in which studying . .
4. Name of the school and standard in
Which studying .
.
5. Relation of the pupil with the
Guardian .
.
6. Date of birth entered in the general
Register of the present school . .
7. Date of birth after change applied
For .
.
8. Date entered in the original age
Certificate signed at first admission. . .
9. Was the age certificate signed by
The father? If not, by whom? (his
Relation with the pupil to be given). . .
10. How did the wrong date of birth
Come to be entered in the age
Certificate? .
.
11. What led the applicant to detect the
Mistake? .
.
12. Full names of the children (living
And dead) born to the mother of
The pupil with birth dates against
The name of each .
.
13. Signature of the applicant . .
N.B.: This application should be accompanied by a
certificate extract from the birth register, a certified copy of the
vaccination certificate and other documentary evidence.
14. Remarks and recommendations of
The head of the school in which
The pupil is studying .
.
Place: Date: Signature
of the Head.
FORM No. 2
Application for
change in name/surname
1. Name of the applicant (guardian)
With place of residence . .
2. Date of application .
.
3. Name of the pupil whose name/
Surname is proposed to be changes. . .
4. Name of the school and standard in
Which studying .
.
5. Relation of the pupil with the guardian
6. Name/Surname after change applied
For such as adoption, marriage, etc. . .
7. Reasons for the change applied for
Such as adoption, marriage, etc. . .
8. In cases other than those mentioned
In item 6 above, how the wrong entry
Was made .
.
9. What lead the applicant to detect the
Mistake? .
.
10. Evidence in support of the request
11. Signature of the applicant . .
N.B.:- (i) In case of adoption the application should
be accompanied by the original adoption-deed or a certified copy of that deed
or a certified copy of that deed or a certificate of a stipendiary magistrate
showing the name changed as a result of adoption.
(ii) In case of change due to marriage a declaration
by the parent or guardian attested by two witnesses and the girl herself or
certified copy of the certificate or registration of marriage.
(iii) In all other cases an affidavit made before a stipendiary
magistrate by the parent or guardian.
12. Remarks and recommendations of the
Head of the school in which the pupil
Is studying .
.
Place: Date: Signature
of the Head.
FORM No. 3
Application for
making changes in caste or sub-caste
(In respect of
B.C. pupils only)
1. Name of the applicant (guardian) with
Place of residence .
.
2. Date of application .
.
3. Name of the pupil in whose case
Change in caste or sub-caste is to be
Made .
.
4. Name of the school and standard in
Which studying .
.
5.
Relation of the pupil with the guardian .
.
6.
(a) Caste/sub-caste originally entered
In
the school register .
.
(b)
The new caste/sub-caste desired to
Be
entered by modifying the original
Entry .
.
[If
the change in caste/sub-caste amounts to change from non-backward to backward
classes. The category among backward classes (e. g., Scheduled castes/Scheduled
Tribes, etc.) should also be mentioned in clause (b) above.]
7.
Reasons for applying for change in
Caste
or sub-caste .
.
8.
Evidence in support of the request
(Along
with copies of certificates from
The
competent authorities) .
.
9.
Signature of the applicant .
.
10.
Remarks and recommendations of the
Head
of the school in which the pupil
Is
studying .
.
Place: Date: Signature of the Head.
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