CHAPTER IV- GRANTS-IN-AID SECTION I SALARY/NON-SALARY GRANT- SS Code (Rule 86.1 to 106.2)
CHAPTER IV
GRANTS-IN-AID
SECTION I
SALARY/NON-SALARY GRANT
Administration and Eligibility
for Grant-in-aid
86.1 Moneys annually
granted from public funds for aiding secular education in Maharashtra State are
administered under the control of the Director in accordance with the
conditions set forth in these rules.
86.2 Proprietary school
(i.e. schools not registered under either the Societies’ Registration Act XXI
of 1860 or the Bombay Public Trust Act, 1950 or any other Act that may be
specified in this behalf by Government), communal schools and schools which
have been permitted by Government on non-grant –in-aid basis, will not be
eligible for any grant-in-aid from public funds.
Kinds of Grants
87. Recognized schools
are eligible for the following kinds of grants which may be paid at the
discretion of the sanctioning authority subject to availability of funds and
subject to the condition that the Societies running these schools are
registered under the Bombay Public Trust Act, 1950, as amended from time to
time:-
(1) Salary grant;
(2) Non-salary grant;
(3) Building grant; and
(4) Such other grants as
may be sanctioned by Government from time to time.
Salary/Non-salary Grant
88.1 Subject to funds
being available, all recognized secondary schools, including vocational
secondary schools having commercial, agricultural bias, etc., which are under
the control of the Directorate of Education (excluding Vocational Secondary
Schools and Technical High Schools which are governed by Rule 92), and Night
High Schools recognized in the previous academic year, will be eligible for
grant during a year as per the following formula:-
(Please
also see Annexure 2).
(A) (i) Entire anticipated
expenditure on “Staff salaries and allowances” vide item (i) with sub-items (a)
to (n) there under, of Schedule A at sanctioned rates, in respect of its teaching
and non-teaching staff as per approved scales.
PLUS
(ii) Entire expenditure
of the proceeding year on rent as admissible under rules in force.
PLUS
(iii)
Entire actual expenditure of the preceding year on admissible items other than
“staff salaries and allowances” of the preceding year, whichever is less.
MINUS
(B)
(i) Total amount of sanctioned tuition fees recoverable from fee paying
students only, during the preceding year, pertaining to the months of the
preceding year.
(G.R.,
E.D. No. GAC. 1071/24624/E of 8th February 1973).
88.2.
With a view to mitigating the grievances of teaching and non-teaching staff
working in non-Government aided in regard to delayed or irregular payment, the
salary grant will be released every month in advance instead of in four
quarterly instalments so as to ensure that teaching and non-teaching staff get
their pay and allowances every month regularly, through co-operative Banks.
Under
the revised procedure of payment of salary grants, the managements of all aided
non-Government Secondary Schools, Higher Secondary Schools (Junior College
Classes attached to Secondary School). Technical Schools and Night Schools will
be eligible to receive maintenance grant as per rules in force from time to
time subject to the availability of funds. Salary and non-salary grants will be
paid as mentioned below:-
(a)
Advance salary grant in 12 monthly instalments equal to the monthly expenditure
on salaries and allowances of the approved staff minus 1/12th of the
recoverable tuition fee of the preceding year or the actual tuition fee
credited in the Co-operative Bank up to 14th of that month,
whichever is less.
(Please also see annexure 56).
(b)
Non-=salary grant, (building rent, expenditure on contingencies on admissible
items etc.) in two instalments (in June and December) in a financial year on
the basis of expenditure incurred in the previous financial year and approved
for purpose of grant by the competent authority.
(G.R.,
E.D. No. SSN. 1867/76142/G of 29th May 1973).
Special
provision in respect of Night High Schools
In
respect of Night High Schools, the following provisions shall be applicable, so
far as, item B (i) of the above formula in concerned:-
In
respect of students who are enrolled in nIght High School, at the beginning of
the academic year, but who leave the school for good, during the course of the
year, the following explanation will apply, while calculating the “recoverable
fees” in terms of the new grant-in-aid formula:
Explanation:
The
names of such students shall be continued on the General Register of the school
for a period of 2 months following the month of their last attendance. These 2
months shall not be reckoned for the purpose of calculation of recoverable fee
under the new formula.
This
provision is effective from 1-4-1967.
N.B.:
(1) Towns with a population of 50,000 and above according to the latest census
would be considered as urban areas for this purpose.
(2)
The term “tuition fees” referred to in item B (i) of the above formula means tuition
fees only and does not include other authorised fees such as term fees,
admission fees, etc, levied by the schools.
(3)
The word “rent” mentioned in item A(ii) above means admissible rent of the
school building as well as the school play ground.
(4)
In items A (i) of the above formula pertaining to the anticipated expenditure
on salaries, allowances and provident fund contribution, (i) the increments in
the sanctioned scale accruing during the year to the existing approved staff of
the school, (ii) the salaries, allowances at sanctioned rates, etc., payable to
the additional staff, if any, recruited during a year by the school as per
approved scale for meaning additional divisions of existing classes or classes
of higher standards opened with the prior approval of the Department and (iii)
emoluments payable teachers who have entered into service on or before 15th
July 1969 and deputed by the school for training before 15th July
1974, and (iv) the salaries and allowances of the substitutes appointed in place
of teachers deputed for training during the year; will always get reflected.
(5)
So far as Item A (i) of the formula is concerned, the appropriate authority
will at the beginning of the year, call from the managements of the schools the
estimates of their anticipated expenditure for that year on salaries,
allowances and provided fund contribution of the staff which has opted for P.F.
Scheme together with definite reasons by way of justification in support of any
increase in expenditure on the same item during the preceding year. After
scrutiny of the estimates so received, the reasonable amount of anticipated
expenditure under this item will be roughly assessed and the first instalment
of grant will be calculated accordingly and releases before the due date.
Before releasing the second instalment of the progress of expenditure incurred
during the first six months or nine months of the year on this item, beginning
of the year will be revised, if necessary. If the original estimates are found
to be on the higher side, as compared with the revised estimates based on the
progress of actual expenditure, the amount of second instalment of grant will
be released on the basis of such revised estimates only.
(6)
Free studentships granted under Rule 51.2 of this code to the sons and
daughters of full-time teaching and non-teaching staff studying in any of the
secondary schools conducted by the managements employing this staff should be
continued in future and the students enjoying this fee concession should not be
considered as fee paying students vide item B (i) above. If, however, free
studentships are awards to poor and deserving pupils by the schools as per Rule
51.1 of this Code such students should be treated as fee paying students for
the purpose of the above formula.
(7)
A pension scheme for the employees in non-government secondary schools has been
sanctioned with retrospective effect from 1st April 1966, under
government resolution, education and social welfare department, no SSN-3365-G,
dated 4th November 1966 and G.R., E.D. SSN./1369/9980-G of 30th
August 1972. No expenditure would therefore be incurred by the management of
the school on the contribution towards state provident fund scheme in respect
of those employees who were in service on 31st March 1966 an who opt
for pension under the scheme, as also in respect of those employees recruited
on or after 1st April 1966, who would automatically be governed by
the new pension scheme.
(8)
The above formula comes into effect from 1st April 1973. In consequences
of the above formula there will be on reimbursement of tuition fees to the
managements of non-government secondary schools on account of E.B.C. concession
holders, Vidarba concession holders, scheduled castes and scheduled tribes
concession holders and freedom fighters’ concession holders and only the
authorised fees other than tuition fees (for example admission fee, term fee
etc.) on behalf of the aforesaid fee concession holders of different types will
continue to be reimbursed to the schools. However, in respect of the following
categories of schools tuition fees behalf of the aforesaid concession holders
should be reimbursed:-
(a) To a new secondary school recognised on aided
basis: Reimbursement of tuition fees should be allowed for the period of the
first year of recognition only, as the school will not be eligible for any
maintenance grant during the first year. Such amount of tuitions fees
reimbursed should be allowed to be retained by the school and will not be
liable to be deducted while assessing the maintenance grant in the succeeding
year.
(b)
To a school already recognised on aided basis: Reimbursement of tuition fees
should be allowed in respect of students, eligible for different types of fee concessions,
studying in any class of that school for which no grant is paid because of non-fulfilment
of the rule of average attendance (vide Rule 68 of this Code).
(c)
To a school recognised on unaided basis and charging tuition of fee at
prescribed standard rates or at rates not more than one and half times the
students rates laid down in the secondary schools code.
N.B.:
(1) The reimbursement of tuitution fees as above in respect of fee concession
holders should have effect from the year 1967-68.
(2)
The school should continue to invite applications for exemptions from payment
of fee from eligible students, scrutinise them and get them sanctioned by the
competent authorities on accordance with the existing procedure as in the past.
88.3.
In order to enable the schools to set apart funds for capital foundation, a
Development Fund shall be constituted for every aided non-Government Secondary
School from financial year 1973-74.
Every
school shall open an account in a Scheduled Bank or a Co-operative bank in its
area and designate the account as “School Development Fund Account”. The
management of every school shall contribute and credit every year its share to
this account as follows:-
Category of School Amount of share contribution
(a)
A school in urban area. At
least 2 percent of the total admissible expenditure during the preceding year.
(b) A school in rural area. At least 1.5 percent of the total
admissible expenditure during the preceding year.
A matching contribution
to the Development Fund Account as follows will be given every year:
Category
of school Development Fund Account Contribution
(a) Development
Fund Account of a school One
percent of the total admissible expenditure diture during the
In urban area. Preceding
year.
(b) Development Fund
Account of a school 1.5
percent of the total admissible expenditure diture during the
In
rural area. Preceding
year.
A school shall spend
moneys credited to its Development Fund Account on only the following approved
purposes:-
(i) Construction of a
new school building or addition and alterations to and existing school
building,
(ii) Major/Special
repairs to school buildings,
(iii) Purchase of
science apparatus and equipment,
(iv) Purchase of
furniture,
(v) Purchase of audio-
visual and other equipment, teaching aids, etc.,
(vi) Purchase of sports
and physical education equipment,
(vii) Purchase of books,
furniture and equipment.
(G.R., E.D., GAC.
1071/24624/E of 8th February 1973).
List of Items Admissible
and Inadmissible for Grant
89.1. Items of
expenditure held admissible for grant-in-aid are listed in schedule A and those
held inadmissible for grant-in-aid in schedule B Grants are payable only if all
relevant conditions are satisfied.
89.2. The rates of grant
in this rule are those of maximum grant admissible to schools. Grants are
payable to those schools that satisfy in all respects the conditions enumerated
in the rules laid down in this code or modifications or relaxations thereto
sanctioned by Government FROM TIME TO TIME. Failure or relaxations thereto
sanctioned by Government from time to time. Failure to satisfy the Department
in regard to any of these conditions will entail reduction in grants at the
discretion of the Director. The decision of the Director as to whether
conditions are fulfilled in case or not shall be final.
Teachers’ Salaries
90.1 The payment of
teachers’ salaries (including allowances) will be the first charge on the grant
paid to schools, which are not covered under the scheme for payment of salaries
and allowances through co-operative Banks. They should disburse the salaries
and allowances of their staff and credit the Provident Fund contributions in
respect of such of the employees as are governed by provident fund rules, in
any case before the 7th day of every month. Any default in this
respect will be viewed as serious irregularity and the schools will be liable
to suitable penal action there for.
90.2. Payment of
salaries to the teaching and non-teaching staff in the schools which are not
covered under the scheme for payment of salaries and allowances through
co-operative banks shall be made by cheques at such place where there are
banks, and to such members of the staff as desire payment in this manner. The
members of the staff shall put dates of receipt and actual amount received
while signing the pay register or acquaintance roll.
90.3. In view of the
abovementioned new formula for grant-in-aid, managements of non-government
secondary schools not covered by the scheme for payment of salaries and
allowances through co-operative banks should not also find any difficulty in
disbursing the full pay and allowances of teaching and non-teaching staff
punctually.
Token Grants:
90.4. New schools may be
considered by the Director at his discretion for the payment of token grants
during the first year of the recognition, provided necessary funds are
available.
Additional Discretionary
Grants:
91.1. In addition to the
maintenance grants mentioned in the above rule, the Director may sanction at
his discretion out of savings, if any, in the sanctioned budget provisions,
additional grants not exceeding five per cent of the admissible expenditure to
selected school both from urban and rural areas, which deserve special
consideration and help. Necessitous schools, schools finding themselves in
deficit with normal grants, girls’ schools in small towns and schools in
backward areas may generally be given preference for these additional
discretionary grants.
91.2. Schools
maintaining high standards to efficiency and those undertaking education
experiments likely to contribute to the improvement of secondary educations may
also be considered by the Director for ad hoc discretionary grants, from the
savings, if any, based on merits of each case.
Grants to Vocational and
Technical Schools:
92.1. Recognized
non-government technical high schools (including technical sections of
secondary schools and multipurpose high schools) and vocational high schools,
which are under the control of the directorate to technical education will,
subject to availability of funds, be eligible for maintenance grant on their
total admissible expenditure, in accordance with the following formula:
(A) (i) Entire
anticipated expenditure for that year itself on salaries and allowances at
sanctioned rates and the contribution of the managements of the schools to the
state provident fund scheme on account of the non-teaching staff and such of
the teaching staff appointed before 1-4-66 who opted for contributory provident
fund scheme, as per approved scales; plus
(ii) Entire expenditure
of the preceding year on rent as admissible under the rules; plus
(iii) Entire actual
expenditure of the preceding year on admissible items other than staff and rent
and covered under item (iv) below, or 12 per cent of the total admissible
expenditure of the preceding year after excluding expenditure covered by item
(iv) below, whichever is less; plus
(iv) Per capita workshop
contingent grant at rate of Rs. 40 per student per annum on the roll of the schools
on 1st March of the preceding year or the actual expenditure in the
preceding year on such items, whichever is less (list of admissible items of
expenditure is given in schedule ©; plus
(v) Per capita grant at
the rate of rupee one per student per annum, on the roll of the school on 1st
March of the preceding year.
(G.R.E. and Y.S.D. No
SSN. 5873/93412(1986)-IX, dated 13th June 1977.)
Minus the following:
(B) (i) Total amount of
the sanctioned tuition fees recoverable from the fee paying students only,
during the preceding year pertaining to the months of the preceding year; plus
(ii) Contributions
payable by the management of the school [calculated at ½ per cent of the total
admissible expenditure of the preceding year i.e. in respect of items A9i),
(ii), (iii) and (iv) above.]
92.2. (1) In item (A)
(i) above, pertaining to the anticipated expenditure on salaries, allowances
and provident fund contributions, (i) the increments accruing during the year
to the existing staff of the school, (ii) the salaries, allowances, etc.
payable to the additional staff, if any, recruited during the year by the
school, as per approved scale, for manning additional divisions of exiting
classes or classes of higher standards opened with the prior approval of the Department,
and (iii) emoluments payable to any teacher deputed by the schools for training
and the salaries and allowances of the substitutes appointed in his place
during the year, would always get reflected.
92.2. (2) So far as item
A(i) of the above formula is concerned, the sanctioning authority should, at
the beginning of the year, call from the managements of the schools the
estimates of their anticipated expenditure for that year, on salaries,
allowances and provident fund contributions together with definite reasons by
way of justification in support of any increase in same item during the
preceding year. After scrutiny of the estimates so received, the reasonable
amount of anticipated expenditure under this item should be roughly assessed
and the first and second quarterly installments of grants should be calculated
accordingly and released before the due dates. Preferably before releasing the
third installments, but in any case, before releasing the fourth installments,
the progress of expenditure incurred during the first six months or nine months
of the year on this item, as the case may be, should be checked and the
estimates of anticipated expenditure received from the schools at the beginning
of the year should be on higher side, as compared with the revised estimates
based on the progress of actual expenditure the amount of third and/or fourth
installment of grant should be released on the basis of such revised estimates
only.
92.2. (3) The present
list of admissible and inadmissible items of expenditure as given in schedules
and as amended from time to time shall be adhered to, for the purpose of items
A(i), (ii) and (iii) in the above said revised formula. As regards items A(iv),
the list of admissible items of expenditure for that purpose shall generally be
as in Schedule C. For the purpose of item B(ii) above, all these three lists
shall be adhered to.
92.2. (4) The rates laid
down in items A (iv) above, viz. Rs 40 per student, per annum, is subject to
revision after a period of three years of application of the revised formula
i.e. after April 1970.
92.3. In the case of the
schools to which maintenances grants are payable both by the Directorates of
Education, and the Directorate of Technical Education, for their academic and
technical sections, respectively, expenditures on staff on the technical side
and tuition fees from technical students should be shown separately. Whilst
releasing the final installment of the maintenance grant the director of
technical education, should in consultation with the director of education,
verify that the school does not get excess grants. This should not, however,
delay the payment of final installment beyond the prescribed dates.
92.4. According to the
above revised formula as the maintenance grants which would be paid to the
schools during a year would be assessed on the anticipated expenditure of the
year itself on the salaries, allowances and provident fund contribution of
their staff, there should be no difficulty for the schools in paying punctually
the full sanctioned salaries and allowances and provident fund contributions of
their staff. The schools should, therefore, be required to disburse the
salaries and allowances of their staff and to credit the provident fund
contribution in respect of them, in any case before the 7th of every
month. Any default in this respect would be viewed as a serious irregularity
and the schools would be liable to suitable penal actions there for.
92.5. (i) There will be
no reimbursement of tuition fees from the month of April 1967 (inclusive)
onwards to the managements of non-government aided technical high schools and
vocational high schools on behalf of the holders of economically backward
classes concessions, Vidarbha educational concessions, scheduled castes/scheduled
tribes concessions and freedom fighters’ concessions; and from the period from
1st April 1967 onwards only the authorized fees, other than the
tuition fees (for example admission fees, term fees, etc.), on behalf of the
aforesaid fee concession holders of different types will continue to be
reimbursed to the schools.
92.5. (ii) However, tuition
fees on behalf on different types of concession holders should be reimbursed
only in the following cases, subject, of course to the fulfillment of the relevant
rules government grant of those concessions:
(a) To a new secondary
technical school recognized on aided basis during any year, for the period of
that first year only. Such amount paid by way of reimbursement of tuition fees,
shall be allowed to be retained by the school and will not be liable to be
deducted while assessing the maintenance grant in the succeeding year. Such
schools will not, however, get any maintenance grant during the first year of
its recognitions and it will be eligible for maintenance grant only from the
second year of its recognition as per normal rules.
(b) To a school already recognized on aided basis,
in respect of students eligible for different types of fee concessions studying
in any class in that school for which no maintenance grant is paid because of
the non-fulfillment of the rule of a average daily attendance (vide Rule 98).
This should be given effect to from the year 1967-68 onwards, and the arrears
by way of reimbursement of tuition fees amount on this account should be paid
in the subsequent year.
(c) To a school
recognized on unaided basis charging tuition fee at rates not more than one and
half times the standards rates prescribed.
92.5. (iii) In view of
above, the schools as in the past, invite applications for exemption from
payment of fees (fee concessions) from eligible students, scrutinize them and
get them sanctioned by the competent authorities in accordance with the
existing procedure.
92.5. (iv) A pension
scheme for the teaching staff in non-government secondary schools including
technical high schools and vocational schools managed by private bodies has
been sanctioned with retrospective effect from 1st April 1966.
92.6. Institutions
maintaining a large and expensive mechanical or electrical workshop or
laboratory and/or requiring specialized equipment and catering for a diploma or
a higher certificate, will be eligible for grant-in-aid at the rate of (1) 50
per cent of their admitted expenditure, or (2) the difference between the local
assets and total authorized or approved (recurring) expenditure plus 10 per
cent of the admitted expenditure, whichever is less, subject to the usual
conditions prescribed and non-recurring equipment grant up to 50 per cent of
the actual expenditure on purchase of equipment for which prior approval of the
director of technical education is obtained. The extra 10 per cent surplus
grant admissible should be set apart as a reserve fund to be utilized for
recurring as well as non-recurring school expenditure from time to time.
Applications for
Registration for Grant-in-aid:
93.1. Schools desirous
of grant-in-aid from the Department must apply in the form given in appendix
TWENTY-ONE to appropriate authority at least six months before the commencement
of the academic year in which the school is to receive the grant. Schools once
taken on the list of aided schools will continue to get grant-in-aid from year
to year so long as they continue to fulfill the conditions of recognition and
to observe other rules and instruction issued by the department, from time to
time.
93.2. Schools desirous
of token grants in the first year of their recognition shall also apply to the
appropriate authority by 1st January of the year in which grant is
to be paid.
Grants Paid in
Installments:
94.1. The non-salary
grant assessed according to the formula prescribed will be payable to the
managements of recognized non-government aided secondary schools in two installments
every year i.e. the first installments will be payable in June and the second installment
in December, respectively. Any amount paid in a year on the basis of estimated
expenditure according to the revised formula on the basis of actual expenditure
of that year to be in excess or to be found short, the difference will be
adjustable by deduction or by paying additional amount to that extent, while
releasing the second installment of non-salary grant during the next year.
Payment of Final Installment
of non-salary grant:
94.2. The final installment
of non-salary grant due in a year shall not be paid until a copy of the audited
statement of accounts of the previous year has been submitted.
94.3. When the accounts
of recognized institutions in receipt of grant-in-aid from government are
audited by registered accountants/chartered accountants, one copy of the
audited statement of accounts together with the audit report thereon should be
forwarded by the school concerned every year to the accountant general, Mah. I,
Bombay-the accountant general, Mah. II, Nagpur. The accountants together with
all the relevant papers of the institutions receiving aid from government shall
be open to check by the audit office of the accountant general, Mah. I, Bombay.
The accountant general, Mah. II, Nagpur at his discretion at any time. The
school concerned should also forward every year a copy of each of the audited
statement of accountant together with the audit report thereon to the director
and to the appropriate authority.
(G.R.,E. and Y.S.D. No.
GAC. 1077/406 XXX-XXXVII, dated 29th July 1977).
Assessment of Grants:
94.4. Memos of
inadmissible expenditure shall be supplied to managements of schools within a
fortnight after inspection and their representation, if any, will be duly taken
into account by the appropriate authority before fixing their admissible
expenditure and assessing grants thereon.
94.5. The managements
who have to make any representation shall do so within a fortnight from date of
receipt of the memo to deputy director failing which the representation is
liable to be rejected.
Salary Grants:
94.6. In view of the
revised formula for payment of grant, no salary grants should ordinarily be
paid. However, in the case of new schools started by the societies formed by
teachers, in place of old schools which have ceased to function due to
derecognition or any other reasons the deputy director, after considering each
case on merits, may be salary grants during the first year of recognition to
such schools when no grant is payable to them, subject to adjustment of such
grant against the grant is payable during the succeeding year in the normal
course. The salary grant so paid should be adjusted within a period of two
years from the year in which the regular grant is paid, after considering each
case on merit.
(Please
also see Annexure 37).
Reserve Fund:
95. Every school shall
maintain reserve fund, which will be not less than its 4 months normal
expenditure.
Submission of Bills:
96.1. The appropriate
authority will intimates to the management the amount of non-salary grant
sanctioned for the school and the latter will forward a boll for the said
amount.
96.2. Grants will be
liable to lapse, if not claimed within one month of the date of the intimation
received from the appropriate authority and in case before the 31st
March of the year for which the grant is sanctioned
Reductions in Grants:
97.1. Non-salary grant
may be reduced by the deputy director concerned after due warning given to the
management, if it is found that the provisions of the rules laid down in this
code are not duly maintained and that the school has deteriorated in general
efficiency.
97.2. In case of gross
mis-management, serious deterioration of standard of efficiency and discipline
and in case of breach on instruction or order issued by the department or infringement
of the provisions of rule or rules in the code, which in the opinion of the
deputy director is of a serious nature, the grant may be reduced or withdrawn
without any previous warning.
97.3. The management may
appeal to the director against the decision of the deputy director given under
rules 97.1. And 97.2 above within a fortnight from the date of the order.
97.4. The decision of
the director in the appeal shall be final.
(Please
also see Annexure 5).
Relaxation of Average
Attendance:
98.1. No grant will be
paid for any class in a secondary school with less than an average daily
attendance of 30 pupils. However, the deputy director concerned may at his
discretion relax the condition in the following cases:-
(i) Batches of students
for girls;
(ii) Schools exclusively
for girls;
(iii) Schools
exclusively in scheduled areas;
(iv) Schools for
children of minority language groups teaching through the medium of one or more
of the following minority languages, viz., Gujarati, Kannada, Tamil, Telgu,
Urdu, Sindhi, Hindi, Malyalam;
(v) Schools which have
been started at places which were planned in the educational survey of 1957.
98.2. The rule may be
relaxed by the deputy director concerned in the case of standards with strength
of 50 or more pupils which have been split up into classes for imparting
instruction effectively, and in other deserving cases. No relaxation shall be
made in cases that may result in local unhealthy competition.
98.3. Relaxation of the
condition of average attendance for certain temporary period has been indicated
in appendix TWENTY-TWO.
Note. - (These rules
have been superseded vide government resolution, E and Y.S.D. No. SSN.
1074/68698/VIII of 22nd April 1976, which has been printed as
“Appendix-22”.)
No Grants to Schools
Charging Higher Fees:
99. Schools charging
tuition fees at rates higher than the standard rates prescribed for their areas
are not eligible for grant-in-aid of any kind.
Physical Education
Grant:
100. Approved
expenditure on physical education will be admitted for maintenance grant.
SECTION II
BUILDING GRANT
Purpose of Building
Grants;
101.1. Building grants
may be given subject to availability of funds to managements of schools for
erecting, purchasing, extending or re-constructing school buildings.
Rates of Building
Grants:
101.2. A building grant
may be paid at the rate of one-third of the total expenditure in the case of
ordinary secondary schools, or one-half of the total expenditure in the case of
vocational high schools (including hostels and workshops attached to them). It
is not to be assumed that maximum grants will always be given. Each case will
be considered on merits having regard to funds available for the purpose. The
cost of the building would be as per valuation certificate of the executive
engineer.
Application for Building
Grants
101.3. Applications for
building grant should be made to the Director in the form given in appendix
TWENTY-THREE. They will ordinarily be considered according to priority of
receipt but the Department reserves to itself the fullest discretion in
disposing them of, with due consideration for the requirements of various
schools and localities and according to funds available.
Requirements to be
fulfilled before Getting Building Grants
101.4. Before building
grant is sanctioned managements must satisfy to government on the following
points that:-
(i) The management is
prepared and able to defray its share of expenditure on the proposed building.
A declaration to this effect should be appended to the application for building
grant;
(ii) The building is
intended and will be devoted only for the purpose for which he grant is
sanctioned;
(iii) The management
possesses a site of its own and that its title to the site on which the
building is to be erected is clear;
(iv) The soil of the
site is suitable for building construction;
(v) The plans, estimates
and specifications are in accordance with the departmental rules. A copy of the
same signed by a qualified engineer should be enclosed with the application;
and
(vi) The construction of
the building will be completed within twelve months of the sanction of the
building grant. The period of the completion of the building may be extended,
if necessary, by the department for sufficient reasons.
Commencement of Building
Construction
101.5. A building for
which an application for a grant is to be made is not to be commenced until the
plans (including the site plan) and estimates have been approved in writing, by
the authorities of the Education, the public health and the public works and
housing departments.
Agency for the
Construction of Building
101.6. The construction
by a private agency shall be permitted up to any amount subject to the
conditions that:
(a) No deviations in the
sanctioned plans are made without the previous permission, in writing, of the
competent authority of the public works and housing department; and
(b) The authorities of
the public works and housing departments who approve the plans are satisfied as
to the competency of the private agency by which the work is to be carried out.
Production of a
valuation certificate
101.7. A grant shall not
be paid unless the executive engineer concerned certifies that the work for
which it is claimed is accordance with the approved plans, is in good
condition, and is, to the best of his knowledge and belief, of a certain value.
The amount of grant actually to be given depends on the value of the building
as estimated by him, as laid down in Rule 101.2 above.
Grants for Sites
101.8. A grant may be
paid for the purchase of a site in the same propositions as in Rule 101.2
above. The conditions specified in Rule 101.2 for building grants shall apply
mutatis mutandis to grants for the purchase of sites. If a site required for a
building belongs to government, it may be granted free, or else its estimated
value may be recovered from the grantee, less the amount of grant calculated as
above.
Other Building Grants
101.9. In addition to
building grants as aforesaid, Government will
consider applications for grant-in-aid for building hostels,
laboratories, libraries, observatories, school, workshops, or gymnasia or for
providing play-grounds provided that funds are available, and subject to such
of the foregoing conditions as may be declared applicable by the department, or
to any other that may be imposed. Grants made under this rule are exceptional
and government are not pledged to give any fixed proportion but will deal with
each case on its merits and subject to financial considerations.
Loans
102. Applications for
loans for the construction and/or extension of school buildings and/or purchase
of sites for school building and/or play-ground on certain conditions to be
laid down from time to time will be considered by the Director, if funds permit.
For details, the school should approach the education officer concerned.
(Please
also see Annexure 42).
Execution of Trust Deed
or Agreement
103.1. No portion of
building grant shall be paid to the management of a school unless and until
they execute or agree to execute a trust deed or an agreement, as the case may
be, in accordance with the requirements of the Rule 103.2 below. If, however,
the building is erected on a site already covered by a trust deed, a receipt
may be sufficient.
Execution of an
Agreement:
103.2. If the total
amount of building grant does not exceed Rs. 10,000 and the building is, in the
opinion of the director of such a description that it is not worthwhile
requiring the executions of a trust deed, the director may accept from the
management a written agreement undertaking:
(a) To maintain the
building in proper repairs;
(b) To manage the school
in accordance with the rules and regulations of the department;
(c) To keep the school
open for inspection by the Department;
(d) To use the buildings
as a school devoted to secular education and not to loan it to or allow it to
be used by any political body for purpose of meeting, propaganda, etc;
(e) To keep the building
insured in the names if the management and the governor of Maharashtra jointly
subject to the provisions of rule 103; and
(f) In the event of
default by the management in respect of any of the preceding conditions, to
repay on demand by the director the aggregate amount of all building grants
paid by the government in respect of the school.
103.3 In every case the
management shall execute a trust deed in such form as shall, from time to time,
be approved by government, either generally or especially in this behalf
embodying conditions regarding:
(a) The construction and
maintenance of the building;
(b) The insurance of the
building subject to the provision of Rule 103;
(c) The times at which
and the installments in which the building grant shall be paid;
(d) The management and
inspection of the school; and
(e) Such other matters
as Government think necessary.
103.4. Provision shall
also be made in every trust deed to the effect that in the event of default by
the management in the performance of any of the conditions thereof;
(a) The building grant
or so much of the same as not yet have been paid, shall lapse; and
(b) The aggregate amount
of the building grant or grants, from time to time advanced by Government for
the school shall be repayable to Government and (except in cases where the site
is granted by private person on conditions that it should revert to him in the
event of the site ceasing to be used for a school or any other conditions,
which precludes a transfer to the governor of Maharashtra) the building site,
if granted by government, may be resumed by it.
103.5. The building, if
any, constructed on it may be entered upon and taken possession of, by
government and may be used or disposed of, by government, at its discretion for
educational or other purposes. Every trust deed shall be prepared at the cost
of the management by the law officers of the government.
103.6. With reference to
Rules 103.2 (f) and 103.4. (b) above, of government is satisfied that the
school was closed through no default of the management, account may be taken of
any depreciation in the value of building after expert revaluation, which will
take account of the state in which the building has been maintained by the
management, and a proportionate reeducation may be made in the amount to be
claimed from the management. If the Government grant extends to the acquisition
of a site, account may be taken, after expert revaluation of any enhancement in
the value of the site, and the proportionate share in such enhancement may be
operate as a set off, either total or partial, against the reduction to be made
in the refund due in respect of the grant for buildings.
Insurance of Buildings
104. Building in respect
of which a building grant has been given must be insured irrespective of its
value, for a sum representing the value of all work above the plinth level
including flooring, in the name of the school management and the governor of
Maharashtra, jointly, provided that it shall not be necessary to insure a
school building if the executive engineer certifies that, in his opinion, the
risk of fire is not so great as to render insurance necessary.
SECTION III
OTHER GRANTS
Equipment Grants
105. Expenditure on
equipment such as school furniture, library, laboratory, workshop, audio visual
and other teaching aids including equipment on crafts, etc., will be shown
under ordinary expenditure for the year and will be admissible for non-salary
grant, provided it is p to the limit of 12 per cent of the total actual
expenditure (exclusive of expenditure on equipment). Expenditure on equipment
exceeding this limit will be eligible for ad-hoc grants up to 25 per cent of
such expenditure. These grants will be given subject to such condition as to
department may impose and subject to availability of funds.
(Please
also see Annexure 61).
Grants of Hostels
106.1. Reasonable
expenditure on hostels attached to secondary schools in rural areas, such as
salaries or allowances of the hostel superintendent and his assistant, if any,
the rent of the hostel building and other necessary expenses connected with the
proper management of hostels may be admitted for the maintenance grant provided
the hostel is managed on the basis of self help and has at least 20 pupils.
Conditions for Hostel
Grants
106.2. Managements of residential
schools which are recognized by the department must observe the following
conditions in respect of heir hostels:-
(1) The hostels shall be
maintained on a purely non-communal basis.
(2) They should have a
common mess for all pupils irrespective of their caste or religion, except that
separate cooking and eating arrangements for vegetarian and non-vegetarian
boarders will be permissible.
(3) There must be
properly qualified resident superintendent who will be responsible for
cleanliness and sanitary conditions, satisfactory food and general, home-work,
extra-curricular activities, regular attendance
(4) The general aim in
the conduct of such hostels should be to organize and maintain them as active
centers of corporate life.
(5) They follow the
principle of self-help to a substantial extent.
(Please also see Annexure 41).
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