List of Items Admissible and Inadmissible for Grant (Rule 89.1 to 92.6) SS CODE

                                                       CHAPTER IV

GRANTS-IN-AID
SECTION I
SALARY/NON-SALARY GRANT

List of Items Admissible and Inadmissible for Grant

 

89.1. Items of expenditure held admissible for grant-in-aid are listed in schedule A and those held inadmissible for grant-in-aid in schedule B Grants are payable only if all relevant conditions are satisfied.

 

89.2. The rates of grant in this rule are those of maximum grant admissible to schools. Grants are payable to those schools that satisfy in all respects the conditions enumerated in the rules laid down in this code or modifications or relaxations thereto sanctioned by Government FROM TIME TO TIME. Failure or relaxations thereto sanctioned by Government from time to time. Failure to satisfy the Department in regard to any of these conditions will entail reduction in grants at the discretion of the Director. The decision of the Director as to whether conditions are fulfilled in case or not shall be final.

 

Teachers’ Salaries

 

90.1 The payment of teachers’ salaries (including allowances) will be the first charge on the grant paid to schools, which are not covered under the scheme for payment of salaries and allowances through co-operative Banks. They should disburse the salaries and allowances of their staff and credit the Provident Fund contributions in respect of such of the employees as are governed by provident fund rules, in any case before the 7^th day of every month. Any default in this respect will be viewed as serious irregularity and the schools will be liable to suitable penal action there for.

 

90.2. Payment of salaries to the teaching and non-teaching staff in the schools which are not covered under the scheme for payment of salaries and allowances through co-operative banks shall be made by cheques at such place where there are banks, and to such members of the staff as desire payment in this manner. The members of the staff shall put dates of receipt and actual amount received while signing the pay register or acquaintance roll.

 

90.3. In view of the abovementioned new formula for grant-in-aid, managements of non-government secondary schools not covered by the scheme for payment of salaries and allowances through co-operative banks should not also find any difficulty in disbursing the full pay and allowances of teaching and non-teaching staff punctually.

 

Token Grants:

 

90.4. New schools may be considered by the Director at his discretion for the payment of token grants during the first year of the recognition, provided necessary funds are available.

 

Additional Discretionary Grants:

 

91.1. In addition to the maintenance grants mentioned in the above rule, the Director may sanction at his discretion out of savings, if any, in the sanctioned budget provisions, additional grants not exceeding five per cent of the admissible expenditure to selected school both from urban and rural areas, which deserve special consideration and help. Necessitous schools, schools finding themselves in deficit with normal grants, girls’ schools in small towns and schools in backward areas may generally be given preference for these additional discretionary grants.

 

91.2. Schools maintaining high standards to efficiency and those undertaking education experiments likely to contribute to the improvement of secondary educations may also be considered by the Director for ad hoc discretionary grants, from the savings, if any, based on merits of each case.

 

Grants to Vocational and Technical Schools:

 

92.1. Recognized non-government technical high schools (including technical sections of secondary schools and multipurpose high schools) and vocational high schools, which are under the control of the directorate to technical education will, subject to availability of funds, be eligible for maintenance grant on their total admissible expenditure, in accordance with the following formula:

 

(A) (i) Entire anticipated expenditure for that year itself on salaries and allowances at sanctioned rates and the contribution of the managements of the schools to the state provident fund scheme on account of the non-teaching staff and such of the teaching staff appointed before 1-4-66 who opted for contributory provident fund scheme, as per approved scales; plus

 

(ii) Entire expenditure of the preceding year on rent as admissible under the rules; plus

 

(iii) Entire actual expenditure of the preceding year on admissible items other than staff and rent and covered under item (iv) below, or 12 per cent of the total admissible expenditure of the preceding year after excluding expenditure covered by item (iv) below, whichever is less; plus

 

(iv) Per capita workshop contingent grant at rate of Rs. 40 per student per annum on the roll of the schools on 1^st March of the preceding year or the actual expenditure in the preceding year on such items, whichever is less (list of admissible items of expenditure is given in schedule ©; plus

 

(v) Per capita grant at the rate of rupee one per student per annum, on the roll of the school on 1^st March of the preceding year.

 

(G.R.E. and Y.S.D. No SSN. 5873/93412(1986)-IX, dated 13^th June 1977.)

 

Minus the following:

 

(B) (i) Total amount of the sanctioned tuition fees recoverable from the fee paying students only, during the preceding year pertaining to the months of the preceding year; plus

 

(ii) Contributions payable by the management of the school [calculated at ½ per cent of the total admissible expenditure of the preceding year i.e. in respect of items A9i), (ii), (iii) and (iv) above.]

 

92.2. (1) In item (A) (i) above, pertaining to the anticipated expenditure on salaries, allowances and provident fund contributions, (i) the increments accruing during the year to the existing staff of the school, (ii) the salaries, allowances, etc. payable to the additional staff, if any, recruited during the year by the school, as per approved scale, for manning additional divisions of exiting classes or classes of higher standards opened with the prior approval of the Department, and (iii) emoluments payable to any teacher deputed by the schools for training and the salaries and allowances of the substitutes appointed in his place during the year, would always get reflected.

 

92.2. (2) So far as item A(i) of the above formula is concerned, the sanctioning authority should, at the beginning of the year, call from the managements of the schools the estimates of their anticipated expenditure for that year, on salaries, allowances and provident fund contributions together with definite reasons by way of justification in support of any increase in same item during the preceding year. After scrutiny of the estimates so received, the reasonable amount of anticipated expenditure under this item should be roughly assessed and the first and second quarterly installments of grants should be calculated accordingly and released before the due dates. Preferably before releasing the third installments, but in any case, before releasing the fourth installments, the progress of expenditure incurred during the first six months or nine months of the year on this item, as the case may be, should be checked and the estimates of anticipated expenditure received from the schools at the beginning of the year should be on higher side, as compared with the revised estimates based on the progress of actual expenditure the amount of third and/or fourth installment of grant should be released on the basis of such revised estimates only.

 

92.2. (3) The present list of admissible and inadmissible items of expenditure as given in schedules and as amended from time to time shall be adhered to, for the purpose of items A(i), (ii) and (iii) in the above said revised formula. As regards items A(iv), the list of admissible items of expenditure for that purpose shall generally be as in Schedule C. For the purpose of item B(ii) above, all these three lists shall be adhered to.

 

92.2. (4) The rates laid down in items A (iv) above, viz. Rs 40 per student, per annum, is subject to revision after a period of three years of application of the revised formula i.e. after April 1970.

 

92.3. In the case of the schools to which maintenances grants are payable both by the Directorates of Education, and the Directorate of Technical Education, for their academic and technical sections, respectively, expenditures on staff on the technical side and tuition fees from technical students should be shown separately. Whilst releasing the final installment of the maintenance grant the director of technical education, should in consultation with the director of education, verify that the school does not get excess grants. This should not, however, delay the payment of final installment beyond the prescribed dates.

 

92.4. According to the above revised formula as the maintenance grants which would be paid to the schools during a year would be assessed on the anticipated expenditure of the year itself on the salaries, allowances and provident fund contribution of their staff, there should be no difficulty for the schools in paying punctually the full sanctioned salaries and allowances and provident fund contributions of their staff. The schools should, therefore, be required to disburse the salaries and allowances of their staff and to credit the provident fund contribution in respect of them, in any case before the 7^th of every month. Any default in this respect would be viewed as a serious irregularity and the schools would be liable to suitable penal actions there for.

 

92.5. (i) There will be no reimbursement of tuition fees from the month of April 1967 (inclusive) onwards to the managements of non-government aided technical high schools and vocational high schools on behalf of the holders of economically backward classes concessions, Vidarbha educational concessions, scheduled castes/scheduled tribes concessions and freedom fighters’ concessions; and from the period from 1^st April 1967 onwards only the authorized fees, other than the tuition fees (for example admission fees, term fees, etc.), on behalf of the aforesaid fee concession holders of different types will continue to be reimbursed to the schools.

 

92.5. (ii) However, tuition fees on behalf on different types of concession holders should be reimbursed only in the following cases, subject, of course to the fulfillment of the relevant rules government grant of those concessions:

 

(a) To a new secondary technical school recognized on aided basis during any year, for the period of that first year only. Such amount paid by way of reimbursement of tuition fees, shall be allowed to be retained by the school and will not be liable to be deducted while assessing the maintenance grant in the succeeding year. Such schools will not, however, get any maintenance grant during the first year of its recognitions and it will be eligible for maintenance grant only from the second year of its recognition as per normal rules.

 

(b)  To a school already recognized on aided basis, in respect of students eligible for different types of fee concessions studying in any class in that school for which no maintenance grant is paid because of the non-fulfillment of the rule of a average daily attendance (vide Rule 98). This should be given effect to from the year 1967-68 onwards, and the arrears by way of reimbursement of tuition fees amount on this account should be paid in the subsequent year.

 

(c) To a school recognized on unaided basis charging tuition fee at rates not more than one and half times the standards rates prescribed.

 

92.5. (iii) In view of above, the schools as in the past, invite applications for exemption from payment of fees (fee concessions) from eligible students, scrutinize them and get them sanctioned by the competent authorities in accordance with the existing procedure.

 

92.5. (iv) A pension scheme for the teaching staff in non-government secondary schools including technical high schools and vocational schools managed by private bodies has been sanctioned with retrospective effect from 1^st April 1966.

 

92.6. Institutions maintaining a large and expensive mechanical or electrical workshop or laboratory and/or requiring specialized equipment and catering for a diploma or a higher certificate, will be eligible for grant-in-aid at the rate of (1) 50 per cent of their admitted expenditure, or (2) the difference between the local assets and total authorized or approved (recurring) expenditure plus 10 per cent of the admitted expenditure, whichever is less, subject to the usual conditions prescribed and non-recurring equipment grant up to 50 per cent of the actual expenditure on purchase of equipment for which prior approval of the director of technical education is obtained. The extra 10 per cent surplus grant admissible should be set apart as a reserve fund to be utilized for recurring as well as non-recurring school expenditure from time to time.