XX. Grant-in-aid to junior colleges- ANNEXURE (70) SS CODE

  ANNEXURE (70)  

XX. Grant-in-aid to junior colleges

 

Last year, the junior college classes attached to secondary schools were governed by the grant-in-aid formula applicable to secondary schools and those attached to colleges in Vidarbha and Marathwada were governed by the grant-in-aid formula applicable to colleges. From the academic year 1976-77, however, a uniform grant-in-aid formula will be applicable to junior college classes attached to secondary schools as well as to college classes are attached should, therefore, keep separate accounts of receipts (fees etc.) as well as expenditure of junior college classes from June, 1976.

 

The following new grant-in-aid formula should apply to junior college classes attached to schools as well as colleges from June, 1976:-

Grant payable during a financial year shall be equal to:-

 

A. (i) The entire anticipated expenditure for that year, in respect of the staff approved by the education department authorities for junior college classes, on salaries and allowances at sanctioned rates and contribution of the management to the provident fund scheme.

 

Plus

 

(ii) 80 per cent of the actual expenditure incurred in respect of junior college classes during the previous year on admissible items of expenditure (other than staff salaries and allowances. Provident fund contribution and rent) as set out in schedule ‘A’ of the S. S. Cod. The amount of such 80 per cent, grant shall not, however, exceed Rs. 2400 per division of science stream and Rs. 2000 per division of Arts/Commerce stream.

 

Minus

 

B. The total amount of tuition fees, recoverable at sanctioned rates only from fee-playing students of junior college classes during the preceding year.

 

N.B. – (i) Secondary schools to which junior college classes (higher secondary classes are attached were hitherto paid grant-in-aid on their expenditure on secondary as well a junior college classes in accordance with the grant-in-aid formula applicable to secondary schools. They were not, therefore, entitled to reimbursement of tuition fees on behalf of various types of fee concession-holders studying in secondary as well as junior college classes. However, so far as junior college classes attached to college are concerned, fees on behalf of various types of fee concession-holders studying in these classes were being reimbursed to the colleges. In view of the coming into force of the new grant-in-aid formula as above, from the academic year 1976-77 (i.e. from June 1976 onwards), managements of colleges to which junior college classes are attached will NOT henceforth (i.e. from June 1976 onwards) be entitled to reimbursement of tuition fees on behalf of various types of concession holders (E.B.C., S.C. and S.T., freedom-fighters’ children and dependents, etc.) studying in junior college classes. Managements of schools and colleges to which junior college classes are attached should, however, continue to invite applications for exemption from payment of fees from eligible students studying in junior college classes, scrutinize them and get them sanctioned by competent authorities in accordance with the existing rules. This is necessary for determining the number of fee-paying students from whom the fee is directly recoverable (vide item B of the grant-in-aid formula). In future, i.e. from Jun 1976 onwards, only the authorized fees other than tuition fee (for example, admission fee, term fee, etc.) on behalf of fee concession-holders of different types studying in junior college classes will continue to be reimbursed but not tuition fee.

 

(ii) Junior college classes attached to secondary schools as well as college will normally be housed in the existing building of the school or college concerned. Grant in respect of rent will, therefore, be admissible for junior college classes. Grant in respect of rent should be claimed by the management of the school/college to which the junior college classes are attached, in accordance with the grant-in-aid formula applicable to the school/college, while claiming grant for the school/college. However, if the management is required to hire independent accommodation exclusively for housing junior college classes or if the management constructs a separate building or undertakes extension of its existing school/ college building for the exclusive use of the junior college classes, full (100 per cent) grant on rent for the previous year for such independent hired accommodation or in respect of the new building constructed or the extended portion of the existing building, will be paid in accordance with the provisions of item 2 of schedule A of the secondary schools code. Such grant will be released in two instalments; one in June and the other in December.

 

The year 1976-77 being the first year in which the aforesaid grant-in-aid formula will come into force, some special provisions for the implementation of the formula during the transitional period of that year will be necessary. These shall be as follows:-

 

Junior college classes attached to secondary schools

 

(i) As regards the salaries and allowances, the managements concerned would have already claimed them for the months of March, April and May, 1976, in respect of teachers of secondary schools as well as junior college classes, as per the grant-in-aid formula which is applicable to secondary school. While claiming the salaries and allowances for these three months (payable in April, May and June, 1976 respectively), they would have credited or would be ceding to the co-operative banks for each of these three months 1/12^th of the tuition fees recoverable from fee paying students in secondary classes as well as junior college classes during the previous year (i.e. 1975-76). From June, 1976, however, the junior college classes would be regarded as an independent unit and, therefore, they should claim separately in respect of junior college classes, (a) the full emoluments (I.e. the salaries and allowances, and special pay and graded allowances, if any) of two teachers per division plus (b) the amounts by way of graded allowances, or special pay of Rs. 50 per mensem if any, paid to other teachers for teaching junior colleges classes.

 

(ii) If more than 2 teachers per division are entitled to the junior college scale of Rs. 300-650 by virtue of putting in some work at the Junior college level and having the prescribed qualifications for entitlement to this scale, then the expenditure on pay and allowances of such teachers (in except of two) should be claimed under and debited to the secondary section. This is only to ensure that the debiting of the salary etc., expenditure to junior college classes in restricted to the quantum of teaching staff required for shouldering the work load at junior college level and that there is proper balance and proportion in the salary etc., expenditure debited to secondary level and junior college level.

 

(Government Addendum No. HSC. 1076/48294/XX-XXI, dated 7^th August 1976)

 

(iii) If on the basis of the number optional subjects taught in a particular division, batches of students formed for practical work/tutorial etc., and the total number of periods per week per division, it is found that the number of two teachers per division is inadequate, the deputy directors of education of the region may decide such cases on merits, on verifying the total number of periods per division per week subject to the fulfilment of other conditions such as minimum number of 20 students for each optional subjects and the total work-load and accord sanction for appointment of additional full time/part-time teachers.

 

(Government letter, E. & Y.S.D. No. HSC. 1877/57501/XX/XXI, dated 12^th August 1977.)

 

(iv) As regards the crediting of tuition fees recoverable from fee-paying students of junior college classes from the month of June, 1976 onwards the managements concerned should credit into the co-operative banks the amount of recoverable tuition fees from fee-paying students for the onth of June 1976 at the revised sanctioned rates, before 15^th June 1976. Similarly, for the subsequent months, i.e. from July 1976 onwards, recoverable tuition fees for the month concerned should be credited into the co-operative banks before the 15^th of that month. As the tuition fee for twelve months is recoverable in a year whatever may be the months in which the academic year may begin and end, if the tuition fee for more than one month is recovered by the school in any month, the entire amount of such recoverable tuition fees (for more than one month) shall be credited to the co-operative bank before the 15^th of the month in which such amount is recoverable. The academic year usually begins in the month of June in a year and ends in the month of May next year. However, in a particular year, when it begins in the month of July, while admitting the students in that month, the schools may recover the tuition fee both for the months of June and July of that year. Thus, while admitting students to first year junior college in July 1976, tuition fee for two months i.e. June and July 1976 will be recoverable from fee-paying students. The amount of tuition fee in respect of fee-paying students in Junior college classes actually credited from June 1976 to March 1977 should be reconciled with the amount of tuition fee which was recoverable for the said months and the shortfall should be adjusted while releasing the installment of non-salary grant payable in December 1977.

 

(v) For the year 1976-77 secondary schools with junior college classes attached should claim grant in respect of contingent expenditure equal to the actual amount of contingent expenditure incurred during 1975-76 on secondary as well as junior college classes or the amount equal to the 12 per cent of their expenditure during 1975-76 on salaries and allowances of their teaching and non-teaching staff for both secondary and junior college classes, whichever is less. No separate grant on contingent expenditure in respect of junior college classes will thus be payable to them as per item A (ii) of the grant-in-aid formula. Contingent expenditure incurred by schools from 1^st April 1976 up to the end of May 1976 on classes of secondary schools as well as of junior college should be treated as contingent expenditure incurred for secondary schools classes and grant on such contingent expenditure should be claimed during the year 1977-78 as per grant-in-aid formula applicable to secondary schools.

 

The managements should, however, maintain from June 1976 onwards, that is from the beginning of academic year 1976-77, a separate account of contingent expenditure in respect of junior college classes and from 1977-78 onwards, claim grant on such expenditure in accordance with item A(ii) of the grant-in-aid formula, in two installments one in June and the other in December. There will be certain items on which contingent expenditure incurred is common and cannot be precisely divided and attributed to the junior college classes or the secondary classes and the junior college classes in the ratio of the number of students in the secondary classes to those in junior college classes. On the portion of such common expenditure proportionately attributed to junior college classes, grant shall be claimed in accordance with item A(ii) of the formula.

 

Junior college classes attached to colleges

 

(i) In accordance with the existing procedure colleges to which junior college classes were attached during the year 1975-76 would be entitled during the current year 1976-77 to government grant on their approved expenditure (including contingent expenditure) on admissible items incurred during the previous year (i.e. 1975-76), both in respect of college. Even though most of the F.Y./P.U.C./P.D. classes will be discontinued in the collegesfrom June, 1976, colleges will be paid government grant during the year 1976-77 on the basis of their approved expenditure of the previous year (1975-76) on admissible items, in respect of both college and junior college classes. Expenditure incurred by the managements during 1976, respectively) of the staff of colleges as well as junior college classes during that year up to the end of May, 1976 will be held admissible for grant payable to colleges during the year 1977-78 according to the existing grant-in-aid formula applicable to colleges.

 

During the year 1976-77, no separate grant on account of expenditure on contingencies in respect of junior college classes would be payable in accordance with item A(ii) of the grant-in-aid formula. From June, 1976, i.e. from the beginning of the academic year (1976-77), however, the junior college classes will be regarded as an independent unit. Managements should, therefore, maintain separate accounts in respect of expenditure on contingencies for junior college classes incurred from June 1976 onwards and from the financial year 1977-78 onwards, claim grant on such expenditure in accordance financial year 1977-78 onwards, claim grant on such expenditure in accordance with item A(ii) of the grant-in-aid formula, in two installments,- one in June and the other in December. There will be certain items on which contingent expenditure is common and cannot be separately divided and attributed to junior college classes or college classes. Expenditure on such items should be divided on pro rata basis between the college classes and junior college classes in the ratio of the number of students in the college classes to the number of students in junior college classes. On the portion of such common expenditure proportionately attributed to junior college classes, grant shall be claimed in accordance with item A (ii) of the formula.

 

(ii) As regards the grant payable in respect of item A (i) of the grant-in-aid formula, such grant shall be payable quarterly for the quarters July-September, October-December, January-march and April-June. Managements should submit before 15^th July, 15^th October, 15^th January and 15^th April, in respect of each of the four quarters mentioned above, a statement indicating- (a) their anticipated expenditure on salaries and allowances and contribution to provident fund scheme of approved teaching staff for junior college classes and (b) the tuition fees, recoverable at the revised sanctioned rates from the fee-paying students during the respective quarters. On receipt of such statements, quarterly installment of grant equal to (a) minus (b) will be released by the education officer of zilla parishad concerned/educational inspector, greater Bombay, before the end of July, October, January, and April for each of the four quarters mentioned above.

 

The above procedure for release of quarterly grant will continue to be in force, till the time the scheme of payment of salaries through co-operative banks of approved teaching staff of junior college classes attached to colleges is implemented.

 

While claiming grant in accordance with the above procedure, for the quarter July-September, 1976, however, the managements should intimate the – (a) anticipated expenditure for that quarter on salaries and allowances of approved teaching staff for junior college classes and (b) the fees recoverable for four months viz., June, July, August and September 1976. The installment of grant for that quarter will be equal to (a) minus (b).

 

The reconciliation of the amount of grant-in-aid and also tuition fee credited on the basis of quarterly during the financial year 1976-77 with the actual should be completed before the end of December 1977 and the excess or shortfall in payment should be adjusted while releasing the installment of the quarter January-March 1978.

 

Education officers of zilla parishad/ educational inspectors, greater Bombay, should complete the work of reconciliation within the prescribed time-limit and submit report to the deputy director of education of the region concerned before the end of January 1978. The aforesaid time scheduled prescribed for reconciliation of accounts should be adhered to even in future till such time the scheme of payment of salaries through the co-operative banks is implemented.

 

 

(G.R., E. & Y.S.D. No. HSC. 1076/419/XX/XXI, dated 6^th May 1976).

 

(iii) Expenditure admissible for grant-in-aid to the junior college classes attached to the colleges. - (1) As regards the college teachers who were either confirmed or who had completed two years of continuous service in clear vacancies in a colleges, under the same management on or before 7^thFebruary 1975, such of these teachers who have been rendered fully surplus to the requirements of teaching at the college level but who have been absorbed by allotting work at the junior college level should be considered as being in continuous service in the college concerned and the expenditure on their salary and allowances in the existing scales/rates till 30^th September 1976 will be held admissible while assessing the grant payable to the college concerned as per rules in force for assessment of grants to colleges. With effect from 1^st October 1976 the expenditure on their salary and allowances in the existing scales/rates will be held admissible while assessing the grant payable to the junior college classes attached to the colleges.

 

(2) As regards the college teachers in service who had been appointed on or before 7^th February 1975 but had not been confirmed or had not completed two years of continuous service in clear vacancies as on that date, such of these teachers who have been determined as fully surplus to the requirements of teaching at the college level as already directed they are to be served with notices of termination of their appointment as college level teachers and that the notice shall become effective from 1^st October 1976. The expenditure on their salary and allowances in the existing scales/rates till 30th September 1976 will be held admissible while assessing the grant payable to the college concerned, as per rules in force for assessment of grants to college. As already directed they are to be simultaneously given a letter of appointment appointing them as teachers at the junior college level with effect from 1^st October 1976, if they can be so absorbed at that level. On their reappointment as teachers at the junior college level with effect from 1^st October 1976 onwards on their salary and allowances either in their existing collegiate scales (i.e. Rs. 300-600 or Rs. 400-800) or the junior college scales (Rs. 300-650) as the case may be according to the option exercised by the teachers concerned, will be held admissible while assessing the grant payable to the junior college classes attached to the colleges.

 

(3) The expenditure on salaries and allowances etc. of the teachers who are partially surplus at the college level and to whom some teaching work at the college level and the residual work at the junior college level has been allotted to make up their full work-load is to be held admissible in the existing scales/rates while assessing the grants payable to the colleges concerned.

 

(G.R., E & Y.S.D. No. USG. 4276/XXXII, dated 28^th September 1976.)

 

(4) Utilization of the “Surplus” if any relating to the junior college classes attached to the colleges.- 80 per cent of the “surplus”, if any, relating to the junior college classes attached to the college shall be credited to the college salary payment account and the remaining 20 per cent. Of the “surplus’ shall be credited to the college non-salary expenditure account. Entry to that effect should be made in the books of accounts relating to junior college classes which are required to be maintained separately.

 

Explanation.- ‘surplus’ relating to junior college classes means the excess of item B over item A of the grant-in-aid formula for junior college classes approved in sub-paragraph XIX of 2 of the government resolutions No. HSC. 1076/419/XX-XXI, dated 6^th May 1976.

 

(G.R., E & Y.S.D. No. NGC. 1277/122166/XXXII (Cell), dated 21^th September 1977.)